Executive Assistant / Office Manager

Job Description

We are a group of financial services companies operating in the investment and wealth management, financial planning and fintech space, with multiple offices across the UK. We are seeking an experienced executive assistant/office manager to join our team in Central London (Westminster / St James area).

The successful candidate will mainly focus on providing executive and administrative support and assisting in some HR-related matters. The EA support needs to be first-rate, and a successful candidate will also be looking after the general running of the Office. Hence, an ability to manage multiple tasks and prioritise whilst having a handle on all that is going on with the PA side is essential.

Admin Support responsibilities

  • Provide administrative support to partners, including managing diaries and correspondence and proactively reducing administrative load.
  • Acting as a point of contact for clients and business partners
  • Coordinates internal and external communications, including maintenance of Intranet pages.
  • Undertakes appropriate ad hoc projects and initiatives to support continuous improvement and business efficiencies.

Office Management responsibilities

  • General office administrative support as needed
  • Accounts payable processing support
  • Be the main point of contact for all vendors and vendor management
  • Order all office supplies, snacks, coffee, etc.
  • Office Tech/WiFi Needs - maintain close contact with our IT vendors.
  • Assisting with routine facilities maintenance issues
  • Liaising with the landlord's facilities manager
  • Assisting the accounts department with record keeping, staff expense claims, filing and scanning
  • Assisting with HR support, including the onboarding of all new employees, coordinating the interview processes and performing

Location: Central London (St James / Westminster area)

Salary: Competitive

Bonus: Discretionary

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